Different Types of Presentations

There are many types of presentations and even the best people can have bad presentation days. And, very often, the presenter themselves can suffer as much from a poor PowerPoint presentation as those who are listening to them. Therefore, we have listed below our eight top tips to perk up your presentations and ensure they go smoothly.

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8 Tips for More Effective PowerPoint Presentations

effective powerpoint presentation

The following PowerPoint instructions for beginners were prepared by our expert writers.

  1. Prepare your script

Careful planning can really pay off. The majority of presentations are created using PowerPoint software (or sometimes some other presentation-making software) and without any clear goal or plan.

However, the purpose of presentation slides is to expand and illustrate what a presenter is saying to their audience. Therefore, it is important to know in advance what you mean to say and then to work out how to show this in visual form.

It is also essential to ensure your presentation script adheres to the conventions of good storytelling. This means it should have a start, middle point, and ending, and a clearly defined curve that keeps building up to some climatic point. Your aim should be to get your audience to appreciate every slide and keen to know what is coming next. Where possible, you should keep your audience eager for more.

  1. Present points one at a time

Arrange your PowerPoint slides so that one idea or point - only one - is on display at any time. It is also possible to reveal bullet points one by one when you are ready for them. You can put charts on the following slide to refer to when you reach the moment you want to discuss the information displayed on them. As a presenter, it is up to you to control how information flows so that you are always in tune with your audience and vice versa.

  1. Avoid paragraphs

One failing in a lot of presentation PowerPoint slides occurs when the creator tries to cram every word from their accompanying speech onto slides in large chunks of text.

In reality, slides are meant to illustrate or support a presentation. They should not contain the entire presentation. Their purpose is to reinforce and underline what the presenter is saying while delivering their presentation. Hence, blocks of text - preferably in paragraphs - belong in the accompanying script. Software like PowerPoint and other programs that perform the same function have features for displaying notes only on the presenter's own screen (without being visible to an audience). Or you can use a separate typed sheet, note-cards, or just rely on memory.

  1. Attend carefully to the design of your presentation

Most presentation software programs, including PowerPoint, have a variety of mechanisms for adding visual enhancements - such as "flash" - to slides. These include text "flashing," swipes, fades, and a whole host of other annoying features that are extremely easy to add.

Try and resist any temptation to embellish your slides with irritating effects. Instead, focus on the basics and keep the design simple:

Keep your slides uncluttered.Try to keep slides to a heading, some bullet points, and perhaps one image. When there is more than this on a slide, you are likely to lose the attention of your audience while they struggle to take it all in.

  1. Be sparing in your use of images

Our next tip on how to make a PowerPoint presentation concerns the use of images. This subject gives rise to two different opinions. Some people think images make a presentation more visually interesting and that they are good for engaging an audience. Others believe that images are a distraction and are unnecessary.

Indeed, when it comes to PowerPoint presentations, there is a certain merit to both these viewpoints. So, possibly, the best way forward is to go somewhere in the middle i.e. use images if they add any value, add anything important to the presentation, or help to solidify an abstract idea or point.

Staying on that same subject, you should avoid using the clipart that is in-built in the PowerPoint software at all costs. Every member of your audience is likely to have seen everything in this program up to and including the 2003 version countless times. Therefore, the images are now nothing more than tired cliches and these, as you probably know, are best left out of a presentation. Later versions from MS Office 2007 and onwards and other presentation programs have some less familiar clipart. However, this will soon become just as over-used and, in any case, the clipart concept is becoming outdated. Its novelty value has worn off and it is no longer new.

  1. Think beyond your computer/projection screen

Always keep in mind that a slide show is just a part of your overall presentation, and it is not even the main component. You and what you have to say are the center of attention during your presentation, irrespective of how riveting your PowerPoint slides are.

  1. Put questions to your audience

In terms of how to make a PowerPoint presentation interesting, you should find our next tip helpful. The practice of asking questions is a great way of engaging an audience; questions generate interest and give rise to curiosity. Therefore, you should ask your listeners plenty questions. Create tension - ask a question and leave the audience in suspense before you show the slide that has the answer. Probe your audience's knowledge and then fill in the gaps in their knowledge. If it is possible or appropriate, set in motion something of a question-and-answer session where you are the questioner.

  1. Modulate your voice

By now, you should know how to create a PowerPoint presentation step by step, so here is one last piece of advice. When delivering a presentation, try speaking in the way you would to a good friend and not as though you are reading from notes or note-cards. If you find it difficult to maintain a personable and lively tone during a presentation, try to fit in a few practice sessions beforehand.

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Types of Presentations for College Studies

Below you will find a comprehensive overview of the types of presentations that you can deliver to your target audience within the framework of speech preparation at college or university. Depending on the types of presentations, you need to be aware of different organizational and structural peculiarities. Moreover, you need to focus on the target audience and make sure that the types of presentations are clear to your listeners. So, check out the brief list of the types of PowerPoint presentations and their main differences.

  1. Informative presentation

When you focus on this presentation type, keep in mind that it should be brief and concise. It is essential to stick to the concrete facts and avoid providing some complex and confusing information. The core focus is clarity. To properly organize an informative presentation, keep in mind the following focal points:

  1. Instructional presentation

The main purpose is to give directions. This presentation should not be brief but on the other hand – as detailed as possible. You have to cover the topic in depth so that your listeners acquire some new skill or obtain new knowledge. Steps for organizing this presentation:

  1. Arousing presentation

The core purpose of this presentation is to provide a food for thought or a call to action and make the audience actively thing about the problem and realize its importance. Here you should definitely appeal to the emotions, feelings, and thoughts. Therefore, you should use flowery language in order to vividly describe some phenomena. Techniques for writing an arousing presentation:

  1. Persuasive presentation

As it can be from the name of the presentation, the core aim is to persuade the audience accept your opinion. The main function of this presentation is to come up with the best solution to a specific problem. To succeed in this presentation, you need to do the following:

  1. Decision-making presentation

The main aim is to encourage your audience move towards a specific decision or suggested mode of action. As such, you need to present suggestions, ideas, arguments, and claims that relate to the topic. How to make the presentation effective:

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